Assistant Director of Programs

Position: Assistant Director of Programs

Status: Full-time, Exempt

Reports to:  Director of Programs and Community Engagement

The Greenway Conservancy, the non-profit responsible for the management and care of The Greenway, is seeking a highly motivated and reliable individual to join our team as the Assistant Director of Programs. The Assistant Director of Programs will be responsible for providing logistical and managerial oversight to the Programs Team, successfully executing the Conservancy’s robust programming calendar, providing strategic oversight of earned income areas, offering guidance and leadership in building partnerships, and organizing complex partner agreements, permitting, and event infrastructure. 

The Greenway Conservancy is committed to providing a park environment that is welcoming to racially, culturally, and economically diverse residents and visitors. You can read more about our mission, vision, and commitment to diversity, equity, and inclusion on our website.

Millions visit The Greenway each year for community events, local markets, unique food truck meals, and engaging art. The Conservancy’s programming approach is to host partner events, allowing us to work with a wide range of community groups and small businesses to bring hundreds of relevant and authentic events to the public. The Programs Department works very closely with all Conservancy team members to assure an outstanding visitor experience. Pre-pandemic, The Greenway hosted 400+ events and programs, including Chinatown Main Street Festival, Boston GreenFest, Films at the Gate, Boston Local Food Festival, and over 100 free fitness classes. Daily visitors enjoy the Greenway Carousel, distinctive food vendors, outdoor beer gardens, and free Wi-Fi. 

Responsibilities

Program Planning and Execution

  • Oversee the robust variety of hosted events, promotions, beer gardens, fitness programs and more, utilizing and assessing established team responsibilities and delegating new initiatives.
  • Act as the main point of communication for several large events and earned income partners, including planning, implementation and oversight of complex festivals and our beer and wine gardens, and exploratory conversations with large new partners.
  • With the Director of Programs, plan strategically for innovative partnerships, key community relationships, and business ventures. Oversee and track earned revenue income of $1.3M+ and prepare budget scenarios.
  • Provide and direct on-site support for Conservancy-produced events and third-party produced events, including set-up and tear-down on-site. Work outdoors, handle physical tasks, and conduct work with the utmost professionalism and concern for everyone encountered.
  • Learn and enforce the Park Use Guidelines and Park Rules, both in event planning processes and in the park, balancing park needs with event needs. Ensure program operations and activities adhere to guidelines and internal policies, and lead the team in these matters.
  • Provide feedback and resolve complex problems in a range of areas including: event permitting, proposal review, compliance, series planning, layouts, logistics, and park safety.
  • Offer leadership and support across the organization, collaborating extensively with internal and external stakeholders. Prepare agendas, reports and presentations for operational meetings, senior management/Board, and community meetings.

Programs Team Management

  • Manage and mentor 2-4 full-time staff members and 1-3 interns, including weekly check-ins and overseeing event staff scheduling.
  • Work closely with the Director of Programs to initiate and set goals for the Programs team according to the strategic objectives of the organization. Support team members in achieving results, leading by example and catalyzing action. Track and share results.
  • Monitor and improve systems and processes, assessing areas for continual improvement and innovative thinking. Processes include Requests for Proposals, event application and communication, and our public and internal calendars.
  • Other duties as assigned related to the Conservancy’s mission or to support partners or stakeholders.

Skills and Qualifications 

  • Bachelor’s degree preferred.
  • At least five years of successful work experience in nonprofit programming, event management, or a related field. At least two years of experience managing employees and teams.
  • Proven track record of
    • Working with a diverse range of audiences and organizations;
    • Meeting/surpassing goals;
    • Ensuring results within complex and dynamic circumstances;
    • Succeeding in a fast-paced and innovative environment.
  • Superior demonstrated skills in:
    • Prioritizing tasks and meeting organizational deadlines;
    • Managing, mentoring, and advocating for staff;
    • Collaborative and facilitative leadership.
  • Ability in
    • Building and maintaining successful partnerships;
    • Balancing attention to process, results, and relationships;
    • Creative problem-solving, can-do attitude, and staying calm under pressure.
  • Strong written and oral communication skills, including budget scenario building and problem-solving. Bilingual skills a plus, especially in Chinese languages given our programs in the Chinatown neighborhood.
  • Computer proficiency, especially in Google for Work (Drive, Docs, Sheets, Slides, Gmail) and Microsoft (Excel, PowerPoint, Word).
  • Ability to work outside in all types of weather, to kneel or stand for periods of time, and to lift 50 pounds, which are all needed for event oversight.
  • Must have a valid driver’s license and ability to drive Conservancy vehicles in downtown Boston to move event supplies.

Logistics

  • Work hours are generally Monday through Friday, but a significant amount of weekend and evening work is needed between April and October to be present at events and programs. Comparable time off within the pay week is often possible.
  • Work will generally take place indoors in the office, but the position will require a significant amount of time in the parks, especially between April and October, in all weather conditions.

Application process

  • Please email one-page cover letter, resume, and 3 references to: jobs@rosekennedygreenway.org with job title in the subject line. Each file name should begin with applicant’s last name.
  • No phone calls, please.

About The Greenway and the Conservancy

The Greenway is the contemporary public park in the heart of Boston. The Greenway welcomes millions of visitors annually to gather, play, unwind, and explore. The Greenway Conservancy is the non-profit responsible for the management and care of The Greenway. The majority of the public park’s annual budget is generously provided by private sources. 

To learn more about The Greenway and the Conservancy, please visit our website and blog and follow us on Facebook and Twitter.

The Greenway Conservancy is an equal opportunity employer, and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, citizenship, age, disability, military or veteran status, sexual orientation, genetic information, gender identity or expression (including transgender) or any other characteristic protected by law.