Rose Kennedy Greenway Conservancy
Title: Administrative and Operations Coordinator
Type of Position: Full-time, non-exempt

Reports to:  Director of Finance and Administration

Salary: $52,000-$56,000

The Rose Kennedy Greenway Conservancy, the non-profit responsible for the management and care of The Greenway, is seeking a highly organized, systems-minded Administrative & Operations Coordinator to serve as the backbone of our office operations and administrative infrastructure. This role is ideal for someone who enjoys building and improving systems, takes pride in keeping an office running smoothly, and is comfortable supporting both people and processes. 

This role primarily focuses on office, Executive, and Board operations support, and some financial administrative support. As the organization and its systems evolve, this position offers the opportunity to grow and explore various facets of non-profit operations. The Administrative and Operations Coordinator plays a key role in improving internal workflows, increasing organizational clarity, and supporting a collaborative, well-functioning workplace. This is an opportunity to join a dynamic, young organization and contribute to its efforts to advance a premier public space. 

The Greenway Conservancy is committed to providing a park environment that is welcoming to racially, culturally, and economically diverse residents of Boston and beyond. You can read more about our mission, vision, and commitment to diversity, equity, and inclusion on our website.

 

Responsibilities

Office and Operations Coordination

• Oversee daily operations, serving as the primary liaison for IT service providers, ordering supplies, and distributing mail.
• Manage the Conservancy’s general email inboxes, answer the main phone line, and greet office visitors.
• Manage Zoom and DocuSign accounts; update staff directories; and support the HR Manager with job postings and onboarding logistics.
• Oversee the staff uniform program, including inventory management and ordering.
• Coordinate staff events, all-staff meetings, and internal communications related to office operations.
• Identify, lead, and support initiatives that improve the organization, efficiency, and functionality of both physical and digital office environments.
• Support a positive, organized, and welcoming office culture.

Executive and Board Support

• Provide scheduling support to the Executive Director, collaborating on a dynamic calendar.
• Schedule and send invites for meetings of the full Board of Directors and various Board committee meetings, about 20-25 meetings annually.
• Coordinate preparation and organization of Board materials in collaboration with internal teams, ensuring compliance with public records requirements.
• Coordinate logistics for Board and Board Committee meetings including venue, setup and equipment needs.
• Serve as point of contact for Board members on logistical matters.
• Take meeting minutes for full Board and Board committee meetings, as assigned. 
• Maintain board orientation materials and current board and committee rosters.
• Manage the annual distribution and collection of Board and Employee Conflict of Interest forms.

Financial Administrative Support

• Provide administrative support to the Finance Coordinator related to contracts, agreements, and certificates of insurance (COIs), including tracking, organization, and renewal coordination.
• Support administrative aspects of budgeting, invoicing, and financial tracking.
• Identify opportunities to improve administrative, financial, and operational workflows and help implement new systems or processes as needed. 

 

Skills and qualifications

• Minimum of 1 – 3 years of relevant administrative, operations, office support, or coordination experience (internships and relevant part-time experience welcome).
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
• Proficiency in Google Workspace and Microsoft Office Suite; comfort learning new platforms such as Zoom, DocuSign, and other administrative tools.
• Clear and professional written and verbal communication skills.
• Ability to manage delegated tasks independently and follow through to completion.
• Strong problem-solving skills and a proactive, systems-minded approach.
• Professionalism and discretion when handling confidential information.
• Commitment to diversity, equity, and inclusion and contributing to a welcoming workplace culture.

Preferred Qualifications

• Bachelor’s degree (or equivalent combination of education and experience).
• Experience supporting senior leadership, boards, or cross-functional teams.
• Some exposure to budgeting, financial tracking, or contract administration.
• Experience working in a nonprofit, public sector, or mission-driven organization.

 

Logistics

• This is a full-time (40 hours per week) non-exempt position with full benefits.
• Work hours are generally Monday through Friday, but flexibility is required for scheduled evening board meetings (approximately 4-6 evenings annually).
• Work will generally take place indoors, but the position may require some amount of time in the park. 

 

Compensation and Benefits

• The salary range $52,000-$56,000 per year
• The Greenway Conservancy offers competitive benefits, including: 
  • Medical, dental, and vision insurance: 80% of medical and dental premiums and 100% of the medical deductible are covered by the Conservancy. 
  • Short- and long-term disability, life, and AD&D insurance: 100% of premiums covered by the Conservancy.
  • Paid time off: 16 vacation days, 14.5 holidays, and 7 sick days annually.
  • Retirement Savings: Simple IRA with 4% employer match after 2 years of employment.
  • Commuter Benefits: Pre-tax commuter program for public transit and rail parking, plus free onsite office parking.
  • Branded workwear is provided, including short and long-sleeved shirts, hats, sweatshirts, winter jacket, and rain gear.
  • Professional development: Role-specific training and growth opportunities encouraged and supported.
  • Additional Perks: Free/discounted admission to 50+ cultural organizations in New England; eligibility as a qualified employer for the Public Service Loan Forgiveness Program.

 

Application process

• Please email a one-page cover letter, a resume, and 3 references to: careers@rosekennedygreenway.org with “Administrative Operations Coordinator” in the subject line. Each file name should include the applicant’s last name.
• The Greenway Conservancy invites and encourages minority group members, veterans, disabled individuals, women, and people of all gender identities to apply.
• No phone calls, please

 

About The Greenway and the Conservancy

The Rose Kennedy Greenway is a contemporary public park in the heart of Boston and one of the most visited attractions in the Commonwealth, welcoming millions of visitors annually. The Greenway is managed by the Greenway Conservancy, a non-profit responsible for the administration and care of the park. The majority of the Conservancy’s annual budget is made up of generous donations from the community, and it is with their support that the Conservancy cultivates a gathering space where all are welcome and celebrated. 

To learn more about The Greenway and the Conservancy, please visit our website and blog and follow us on Facebook and Instagram.

The Greenway Conservancy is an equal opportunity employer, and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, citizenship, age, disability, military or veteran status, sexual orientation, genetic information, gender identity or expression (including transgender) or any other characteristic protected by law.